TREE ISLAND ESTATES COMMUNITY DEVELOPMENT DISTRICT

MIAMI-DADE COUNTY REGULAR BOARD MEETING AUGUST 22, 2023
6:00 P.M.

Special District Services, Inc. 8785 SW 165th Avenue, Suite 200
Miami, FL 33193

www.treeislandestatescdd.org 786.303.3661 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
TREE ISLAND ESTATES COMMUNITY DEVELOPMENT DISTRICT
Kendall Executive Center 8785 SW 165th Avenue, Suite 200
Miami, Florida 33193
REGULAR BOARD MEETING
August 22, 2023
6:00 p.m.

Call to Order
Proof of Publication.	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
July 25, 2023 Regular Board Meeting & Public Hearing Minutes…	Page 2
Old Business
Update Regarding Installation of Cameras Throughout District
Update Regarding Forming a Neighborhood Crime Watch Group
Update Regarding Wooden Bollards…	Page 6
New Business
Administrative Matters
Additional Board Member/Staff Comments and Requests
Adjourn

MIAMI-DADE
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STATE OF FLORIDA COUNTY OF MIAMI-DADE:

Before the undersigned authority personally appeared MARIA MESA, who on oath says that he or she is the LEGAL CLERK, Legal Notices of the Miami Daily Business Review f/k/ a Miami Review, a daily  (except Saturday,  Sunday and Legal Holidays) newspaper, published at Miami in Miami-Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of

TREE ISLAND ESTATES COMMUNITY DEVELOPMENT DISTRICT - FISCAL YEAR 2022/2023 REGULAR MEETING SCHEDULE

in the XXXX Court,
was published in said newspaper by print in the issues of and/or by publication on the newspaper's website, if authorized, on

10/17/2022

Affiant further says that the newspaper complies with all legal ,□ui""1:-m;ms:-=Jei=-.::rrns;	in  chapter	50,  Florida

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MARIA MESA personally known to me

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TREE ISLAND ESTATES COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING & PUBLIC HEARING
JULY 25, 2023

CALL TO ORDER

The July 25, 2022, Regular Board Meeting and Public Hearing of the Tree Island Estates Community Development District (the “District”) was called to order at 6:06 p.m. in the meeting room at the Kendall Executive Office located at 8785 SW 165th Avenue, Suite 200, Miami, Florida 33193.

PROOF OF PUBLICATION

Proof of publication was presented that notice of the Regular Board Meeting had been published in the
Miami Daily Business Review on October 17, 2022, as legally required.

ESTABLISH A QUORUM

It was determined that the attendance of Chairman Luis Delrio, Vice Chairperson Monica Suarez and Supervisors Oremia Delrio and Donville Morrison constituted a quorum and it was in order to proceed with the meeting.

Staff in attendance included: District Manager Armando Silva of Special District Services, Inc.; and General Counsel Gregory George of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
May 23, 2023, Regular Board Meeting

The minutes of the May 23, 2023, Regular Board Meeting were presented for approval.

A MOTION was made by Mr. Delrio, seconded by Mr. Morrison and unanimously passed to approve the minutes of the May 23, 2023, Regular Board Meeting, as presented.

At approximately 6:08 p.m., Mr. Silva recessed the Regular Meeting and simultaneously opened the Public Hearing.

PUBLIC HEARING
Proof of Publication

Proof of publication was presented that notice of the Public Hearing had been published in the Miami Daily Business Review on July 5, 2023 and July 12, 2023, as legally required.

Receive Public Comment on Adopting a Fiscal Year 2023/2024 Final Budget

Page 1 of 4

Mr. Silva opened the public comment portion of the Public Hearing to receive comments on the fiscal year 2023/2024 final budget and non-ad valorem special assessments. There being no comments on the fiscal year 2023/2024 budget and assessments, Mr. Silva closed the public comment portion of the Public Hearing.

Consider Resolution No. 2023-03 – Adopting a Fiscal Year 2023/2024 Final Budget

Mr. Silva presented Resolution No. 2023-03, entitled:

RESOLUTION NO. 2023-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE TREE ISLAND ESTATES COMMUNITY DEVELOPMENT DISTRICT APPROVING AND ADOPTING A FISCAL YEAR 2023/2024 BUDGET INCLUDING NON-AD VALOREM SPECIAL ASSESSMENTS; AND PROVIDING AN EFFECTIVE DATE.

Mr. Silva read the title of the resolution into the record and stated that it provides for approving and adopting the fiscal year 2023/2024 Final Budget and the non-ad valorem special assessment tax roll.

A MOTION was made by Mr. Morrison, seconded by Mrs. Delrio and unanimously passed to adopt Resolution No. 2022-04, approving the Fiscal Year 2023/2024 Final Budget and non-ad valorem special assessment tax roll (Assessment Levy), as presented.

At approximately 6:12 p.m., Mr. Silva closed the Public Hearing and simultaneously reconvened the Regular Meeting.

OLD BUSINESS
Update Regarding Installation of Cameras Throughout District

Mr. Silva stated that the solar panels should be arriving by mid-to-end of August since they are on backorder. He also stated that more cameras will be installed near the preserve area in hopes of capturing most areas within the District. An update will be presented at an upcoming meeting.

NEW BUSINESS

Consider Resolution No. 2023-04 – Adopting a Fiscal Year 2023/2024 Meeting Schedule

Mr. Silva presented Resolution No. 2023-04, entitled:

RESOLUTION NO. 2023-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE TREE ISLAND ESTATES COMMUNITY DEVELOPMENT DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2023/2024 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

Mr. Silva read the title of the resolution into the record and noted that meetings would remain at the same location of the Kendall Executive Office located at 8785 SW 165th Avenue, Suite 200, Miami, Florida 33193. A discussion ensued after which;

Page 2 of 4

A MOTION was made by Mr. Morrison, seconded by Mr. Delrio and unanimously passed to adopt Resolution No. 2023-04, as presented; thereby setting the fiscal year 2023/2024 regular meeting schedule and authorizing the publication of the annual meeting schedule, as required by law.

Consider Resolution No. 2023-05 – Adopting Records Retention Policy

Mr. Silva explained that the document provides for the authorization of the District’s records custodian to appoint a Records Management Liaison Officer. Mr. Silva further explained that this document provides that the electronic record shall be considered the official record and any paper originals are considered duplicates which may be disposed of unless required by any applicable statute, rule or ordinance, per section 668.50, Florida Statutes.

A motion was made by Mr. Delrio, seconded by Ms. Suarez and unanimously passed to approve Resolution No. 2023-05; thereby adopting a Records Retention Policy.

Consider Appointment of Audit Committee & Approval of Evaluation Criteria

Mr. Silva stated that an audit was required for the District fiscal year ending September 30, 2023, and it would be in order for the Board of Supervisors (the “Board”) to appoint an Audit Committee to commence the auditor selection process pursuant to 218.391, Florida Statutes.

A motion was made by Mr. Delrio, seconded by Mr. Morrison and unanimously passed to appoint the Board and the District Manager as the District’s Audit Committee.

At approximately 6:40 p.m., Mr. Silva recessed the Regular Board Meeting and simultaneously called to order a meeting of the Audit Committee to review and approve criteria for selection of an auditor and to authorize advertising for request for proposals. Mr. Silva presented the selection criteria information and an outline of material for the Request for Audit Proposals for the District. A discussion ensued after which:

A motion was made by Mr. Delrio, seconded by Mr. Morrison and unanimously passed to approve the criteria for the selection of an auditor, as presented, and instructed the District Manager to proceed, as required, to advertise for requests for proposals (“RFP”) for the fiscal years ending September 30, 2023, 2024 and 2025; and to include in the proposal package an option for an additional 2-year renewal (2026 and 2027).

There being no further business to conduct by the Audit Committee, Mr. Silva adjourned the Audit Committee Meeting and simultaneously reconvened the Regular Board Meeting at approximately 6:41 p.m.

Mr. Silva stated that it would be appropriate for the Board to accept the actions of the District’s Audit Committee as outlined hereinabove. A discussion ensued after which;

A motion was made by Mr. Delrio, seconded by Mr. Morrison and unanimously passed to accept the actions of the District’s Audit Committee.

Discussion Regarding Forming a Neighborhood Crime Watch Group

Mr. Silva informed the Board that he has been attempting to contact the Neighborhood Resource Officers at the Hammocks Miami-Dade County Police Station but has not had any luck to date. He hopes to have better news for the upcoming meeting.

ADMINISTRATIVE MATTERS

There were no Administrative Matters.

ADDITIONAL BOARD MEMBER/STAFF COMMENTS AND REQUESTS

There were no additional Board Member or Staff comments.

ADJOURNMENT

There being no further business to come before the Board, a MOTION was made by Mr. Delrio, seconded by Mr. Morrison and unanimously passed to adjourn the Regular Board Meeting at 6:42 p.m.

ATTESTED BY:

Secretary/Assistant Secretary	Chairperson/Vice-Chairperson

7/27/23, 10:16 AM	15310 SW 23rd St - Google Maps

Miami, Florida

Goog  Stree	e

15310 SW 23rd St

Mar 02	See more date

Image capture: Mar 2022	© 2023 Google

Page 7

From: Gregory F. George [mailto:GregoryG@bclmr.com]
Sent: Thursday, July 27, 2023 2:52 PM To: Armando Silva <asilva@sdsinc.org> Subject: RE: Tree Island Estates CDD

Good afternoon Armando,

Thanks for providing me with that information. I researched this issue and I believe the wooden bollards may be installed but because the District does not own this property you will need a right-of-way permit from the county to install the same. Let me know if you have any questions.

Gregory F. George, Esq.

Billing, Cochran, Lyles, Mauro & Ramsey, P.A.
Las Olas Square, Suite 600 | 515 East Las Olas Boulevard | Fort Lauderdale, FL 33301 Phone: 954/764-7150 | Fax: 954/764-7279 | E-mail: gfg@bclmr.com
Website: www.billingcochran.com

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